Summary
Microsoft Teams offers two scheduling tools—Find a Time and Scheduling Assistant—to help meeting organizers choose the best meeting time for internal attendees.
This guide walks you through using both tools.
In this Guide:
Steps to Schedule a Meeting
(1) Open Microsoft Teams
Launch Microsoft Teams.
|
(2) Access Your Teams Calendar
From the left App bar, click on Calendar.
|
 |
(3) Create a New Event
At the top right, click the New button to create a new meeting event.
|
 |
Event Setup
(4) Invite Attendees
(a) Below the meeting title, add the Attendees.
(b) Click Optional to add attendees that are not required to attend.
(c) Set a preferred date and time for the meeting.
|
 |
Using Find a Time
(5) Find a Time
Click Find a Time to check attendee availability and suggested time slots.
|
|
(6) Review Suggestions
(a) Hover over suggested time slots to see who is available.
(b) If a time slot works, click Send to schedule the meeting.
|
 |
Using Scheduling Assistant
The Scheduling Assistant provides a visual overview of attendee availability.
(a) Use the Date/Time Selector to set a preferred date and time.
(b) Use the Time Grid to search for and select a meeting time slot.
(c) Review the Availability List to confirm if a selected time slot works for all attendees. You can also manage attendees from this list.
(d) Click Send to finalize and schedule the meeting.
|