Semi-Annual Request Deadline: April 1 and November 1
Significant lead time is needed to move requests through the review process. Additionally, there are multiple departments/teams involved in the process.
Note: There is no guarantee that an integration will be available for the semester it is requested.
Summer/Fall Semesters
- Integrations requested by April 1 will be considered for installation during the upcoming summer / fall semesters.
- The review/approval process shall occur during April.
Spring Semester
- Integrations requested by November 1 will be considered for installation during the upcoming spring.
- The review/approval process shall occur during November.
Installation Timeline
New integrations that have completed the review/approval process are installed times annually.
- May (Summer Semester)
- July (Fall Semester)
- December (Spring Semester)
Three-Step Review
Step 1: Evaluation
Note: The listed criteria are used to evaluate each integration request. Evaluation Criteria - must meet all 4 criteria to be approved.
Review Criteria
| Criteria |
Details |
| Impact |
Integration must have significant impact:
- Used by more than 100 students.
- National Exam/Certification Preparation.
- Campus, department or program initiative.
|
| Duplication |
Integration does not duplicate features available in Canvas or other tools. |
| Manual Installation / Activation |
Integration must NOT require manual installation/activation by LMS administrators. |
| Security Assessment |
Integration must successfully move through the Security Assessment (SA) process. |
Step 2: Memorandum of Understanding (MOU)*
- The MOU verifies that each vendor agrees to policies governing ownership of data, data privacy, data compromise responses, etc.
- If a vendor does not have a MOU on record, that includes use of the integration; ITS shall initiate the acquisition of the MOU with Materials Management.
- In some cases, an IT Security risk acceptance may be required if a vendor does not agree to terms of the MOU. If this occurs, IT Security shall contact the requestor’s department to sign a risk acceptance.
Step 3: Installation & Documentation
Once an integration has successfully completed the review/approval process, ITS shall commence the installation process and may curate or create help resources and documentation for the integration.