CRO - Definitions and Event Classifications

Summary

Event classifications define how facility use requests are reviewed, approved, and charged. Each classification reflects the event’s sponsor, purpose, and connection to the University, and determines whether facility fees, direct costs, or external rental requirements may apply.

Body

Event classifications define how facility use requests are reviewed, approved, and charged. Each classification reflects the event’s sponsor, purpose, and connection to the University, and determines whether facility fees, direct costs, or external rental requirements may apply.

Classification Definition Fee Treatment
Academic Course-related instructional use approved through the academic scheduling process. Generally, no facility rental fee; direct costs may apply for services outside normal academic use.
University / Internal Official University business sponsored by a department, division, office, or recognized University unit. Direct costs may apply for labor, security, housekeeping, technology, ticketing, or after-hours support.
Registered Student Organization Event sponsored by a recognized student organization in good standing. May qualify for reduced or waived facility fees; direct costs generally still apply.
Auxiliary Revenue-generating or self-supporting University activity, including events tied to auxiliary operations. Pay direct costs and applicable facility or administrative fees consistent with cost recovery requirements.
Co-sponsored Events involving both a university sponsor and an external entity, speaker, organization, business, or partner. Reviewed to determine whether internal, external, or shared fee treatment applies. Co-sponsorship may not be used to avoid external rental requirements.
External Events sponsored by a non-University individual, organization, agency, business, nonprofit, or community partner. Full rental, labor, security, housekeeping, ticketing, insurance, deposit, and contract requirements apply.

 

Details

Details

Article ID: 91
Created
Wed 8/5/26 9:19 AM
Modified
Wed 8/5/26 9:48 AM

Related Articles

Related Articles (4)

CRO - Reservable Space Categories
Different types of campus spaces require different levels of review, coordination, and support. The CRO works with space owners and campus partners to manage reservations, confirm availability, route service needs, and ensure that events are properly approved before use.
CRO - Cancellations, No-Shows and Changes
To support effective scheduling and resource planning, all cancellations and event changes must be submitted according to the required notice periods. Late cancellations, no-shows, or unapproved changes may result in additional charges and may affect future reservation privileges. All event modifications must receive CRO approval before they are implemented.
CRO - Minimum Request Timelines
CRO minimum request timelines are designed to protect service quality, safety, staffing, cost recovery, and customer experience. Late requests may be denied or approved only if operationally feasible.
CRO - Reservation Approval Workflow
The reservation approval workflow begins when a requester submits an event request through 25Live or BroncoAdvantage. The Central Reservations Office (CRO) reviews the request for space availability, event category, requester eligibility, completeness, scheduling conflicts, and whether additional review is needed.

Related Services / Offerings

Related Services / Offerings (1)

Central Reservations Office - Reservation Request
The Central Reservations Office (CRO) serves as the University's centralized intake, coordination, approval, and official records office for reservable campus spaces and event-related services.