Event classifications define how facility use requests are reviewed, approved, and charged. Each classification reflects the event’s sponsor, purpose, and connection to the University, and determines whether facility fees, direct costs, or external rental requirements may apply.
Different types of campus spaces require different levels of review, coordination, and support. The CRO works with space owners and campus partners to manage reservations, confirm availability, route service needs, and ensure that events are properly approved before use.
To support effective scheduling and resource planning, all cancellations and event changes must be submitted according to the required notice periods. Late cancellations, no-shows, or unapproved changes may result in additional charges and may affect future reservation privileges. All event modifications must receive CRO approval before they are implemented.
The reservation approval workflow begins when a requester submits an event request through 25Live or BroncoAdvantage. The Central Reservations Office (CRO) reviews the request for space availability, event category, requester eligibility, completeness, scheduling conflicts, and whether additional review is needed.