Overview
What is a Project?
A project is a temporary, planned undertaking with a definitive beginning and end that follows guidelines and creates a unique product, service or result based upon specific, agreed-upon outcomes.
At Fayetteville State University, projects include but are not limited to:
- Software Installation
- Classroom Technology
- Network installation/configuration
- Commercial off-the-shelf (COTS) software implementations
Projects go through a review process governed by Information Technology Services (ITS). The process involves an assessment of the feasibility, risk and complexity of the requested project. Requests are then categorized to ensure that complex, enterprise-level IT projects are planned, organized, documented, managed and completed in a timely manner while providing superior service to the university.
ITS prioritizes projects each quarter based on the following schedule:
| |
Project Request Deadline1 |
Committee Review2 |
Technology Investment Council Review3 |
Notification of Request Status |
| Q1 - 2024 |
11/10/2023 |
2nd Wed prior to start of new quarter |
3rd Wed prior to start of new quarter |
1st Fri prior to start of new quarter |
| Q2 - 2024 |
02/26/2024 |
| Q3 - 2024 |
05/27/2024 |
| Q4 - 2024 |
08/26/2024 |
| Q1 - 2025 |
11/05/2024 |
1 Request must be received by close of business for consideration.
2 Request are designed as academic or administrative. The respective committee reviews the request. The requestor will be contacted IF the committee has questions or needs additional information for the review.
3 The Technology Investment Council reviews and assists in prioritizing all requests whether academic or administrative
Related Links
ITS Project Dashboard
Complete Your Request
There are three REQUIRED information sections of the form.
- Project Information - captures general information about the project
- University Benefits - lists tangible and intangible benefits of the project
- Documentation - documentation in support of your project (the form must be saved to attach documents
A partially-completed form can be saved and completed later; however, all required fields of the first section, Project Information, must be completed to save the form. Required fields are denoted by an asterisk, and we’ve included hints/tips for each field. The University Benefits and Documentation sections can be accessed later and completed before submission.
The following information is required to save the form. All fields can be edited until you submit the form.
- Sponsor Name
- Department
- Start Date
- End Date
- Project Name
- Stakeholders
- Funding Approval
- Project Budget
- Project Description
- University Impact
To continue working on an incomplete request, bookmark its location or click on the View My Project Request link. This link shows you the status of your new request as well as any other requests for your department.
Once a form is submitted and your request has gone through the IT Governance process, you will receive an email indicating the results.