Overview
What is a Project?
A project is a temporary, planned undertaking with a definitive beginning and end that follows guidelines and creates a unique product, service or result based upon specific, agreed-upon outcomes.
At Fayetteville State University, projects include but are not limited to:
Software Installation
Classroom Technology
Network installation/configuration
Commercial off-the-shelf (COTS) software implementations
Projects go through a review process governed by Information Technology Services (ITS). The process involves an assessment of the feasibility, risk and complexity of the requested project. Requests are then categorized to ensure that complex, enterprise-level IT projects are planned, organized, documented, managed and completed in a timely manner while providing superior service to the university.
ITS prioritizes projects each quarter based on the following schedule:
| Task |
Timing |
Q2 | '23 Dates |
Q3 | '23 Dates |
Q4 | '23 Dates |
Q1 | '24 Dates |
| Begin new quarter priorities |
1st business day of new quarter |
04/01/23 |
07/01/23 |
10/01/23 |
01/01/24 |
| Announce to ITS and Campus Stakeholders |
Monday after prioritization prior to new quarter |
03/31/23 |
06/30/23 |
09/29/23 |
12/18/23
|
| Technology Investment Council (TIC) |
3rd Wednesday of month prior to new quarter |
03/28/23 |
06/26/23 |
09/28/23 |
12/13/23 |
| Administrative Systems Committee (ASC) |
2nd Wednesday morning of month prior to new quarter |
03/20/23 |
06/20/23 |
09/20/23 |
12/11/23 |
| Academic Technology Committee (ATC) |
2nd Wednesday afternoon of month prior to new quarter |
03/21/23 |
06/22/23 |
09/21/23 |
12/12/23 |
| Deadline for project requests to committee chairs from PMO |
1st Friday of month prior to new quarter |
03/03/23 |
06/08/23 |
09/07/23 |
12/01/23 |
| Deadline for submission of new projects |
Monday before 1st Friday of month prior to new quarter |
02/27/23 |
05/29/23 |
08/28/23 |
10/29/23 |
Related Links
ITS Project Dashboard
Complete Your Request
There are three REQUIRED information sections of the form.
- Project Information - captures general information about the project
- University Benefits - lists tangible and intangible benefits of the project
- Documentation - documentation in support of your project (the form must be saved to attach documents
A partially-completed form can be saved and completed later; however, all required fields of the first section, Project Information, must be completed to save the form. Required fields are denoted by an asterisk, and we’ve included hints/tips for each field. The University Benefits and Documentation sections can be accessed later and completed before submission.
The following information is required to save the form. All fields can be edited until you submit the form.
- Sponsor Name
- Department
- Start Date
- End Date
- Project Name
- Stakeholders
- Funding Approval
- Project Budget
- Project Description
- University Impact
To continue working on an incomplete request, bookmark its location or click on the View My Project Request link. This link shows you the status of your new request as well as any other requests for your department.
Once a form is submitted and your request has gone through the IT Governance process, you will receive an email indicating the results.